The kinds of printers you get at a general office printers supply store are generally not ideal for business use. Even a small office needs sophisticated machines for productivity and efficiency. Most companies choose networked business printers that multiple users can share rather than getting individual printers for every employee. These kinds of devices provide better handling, faster printing needs, and more advanced finishing options. Most of them can scan, copy, fax, and email.
📠 Features of a good office printer
As a business owner, the first thing you will consider is whether you require a multi-function (MFP) or a single function printer. A single function printer will just print documents while an MFP will do many tasks like converting documents, scanning, emailing, copying and even faxing. Different features are combined with different models. It all depends on the unique things the manufacturer intends to offer clients.
MFPs will take up less space and will still be cost effective since you will not buy multiple machines. Through the different functions they can perform, multi-function printers streamline the business workflow and document management. However, these devices are expensive and will not do all the functions at the same time. You can always learn more at the XMA Business Solutions website.
It’s also important to consider the printing volume and speed before you can buy business printers/office photocopiers. This feature has a significant on the cost. Print speeds of about twenty pages in one minute are slow for most office environments. A printer for small business should have speeds of about 40 papers per minute (ppm), or more will be suitable for you if you print in high volumes. Some MFPs will print up to 100 ppm. This choice will be determined by how big the company is and how often the printer is used.
Another important consideration is the memory. Most printers offer 64MB to 250MB but, higher end printers will give its users an option of adding additional memory if need be.
📠 Other features you should consider include:
• Automatic document feeders
• Two-sided (duplex) printing
• Multipurpose trays
• Touch-screen controls
📠 Choosing a Vendor
Some vendors have multiple brands in their stores while others will sell printers from one manufacturer. For instance, you can get a colour laser printer from any seller. The kind of vendor you choose doesn’t matter as long as you opt for a reputable seller who will understand your needs. You don’t want a vendor you will just push to get the highest sale. Other additional tips include asking for references, requesting an on-site trial, and shopping around.